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Administrative Assistant

Greater Joliet Area YMCA
Job Description
POSITION SUMMARY
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. Assists the Executive Director by providing secretarial and high-level administrative support involving the use of discretion and independent judgment.
 
ESSENTIAL FUNCTIONS
  1. Strong project management and multi-tasking skills.
  2. Ability to anticipate needs and organize workload by priorities.
  3. Prepare and modify documents including correspondence, reports, drafts, memos and emails.
  4. Schedule and coordinate meetings, appointments and travel arrangements for Executive Director.
  5. Uses discretion and independent judgment in handling confidential and sensitive information in connection with the Executive Director’s responsibilities.
  6. Produces and maintains minutes for meetings of the Morris Advisory Council and Committees.
  7. Coordinates arrangements for meetings of Morris Advisory Council and Committees. 
  8. Provide general administrative and clerical support including mailing, scanning, faxing and copying for the Executive Director.
  9. Maintain electronic and hard copy filing system.
  10. Open, sort and distribute incoming correspondence.
  11. Perform data entry and scan documents.
  12. Assists with the management of the Executive Director’s calendar.
  13. Run errands as assigned.
  14. Performs other duties as assigned.
QUALIFICATIONS:
  1. Bachelor's degree in social services, business or equivalent preferred.
  2. Three or more years of related experience working as assistant to high level executives or administrators, preferably in a nonprofit setting.
  3. Proficient in all standard business software.
  4. Knowledgeable about office processes and procedures.
  5. Ability to work with integrity, discretion and a professional approach.
  6. Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
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